East Lyme Board of Education

Monday, October 6, 2008

   East Lyme High School

   Regular Meeting

    7:30 P.M. INTV Room (B101)

AGENDA

     I.     CALL TO ORDER

II.         PLEDGE OF ALLEGIANCE

     III.     PUBLIC COMMENT

               Provides citizens the opportunity to address the Board on any matter.  This section should not include debate, but provide for follow-up by Board of Education members or staff.     

     IV.     APPROVAL OF MINUTES

A.   Recommended approval of minutes of the Board September 22, 2008 Regular Meeting and September 23, 2008 Special Meeting.

      V.     SPECIAL REPORTS:  STUDENTS’ REPRESENTATIVES, SELECTMEN’S REPRESENTATIVE, and OTHER REPORTERS

               A.  Students’ Representative – Sara Schwartz and Tasmia Khan

               B.   Selectmen’s Representative – Pamela Rowe

C.    Building Committee Representative – Gerard Burkhardt

D.   Other Reporters

VI.        CONSENT AGENDA

               A.  Proposed ELHS field trip to West Long Branch, NJ on Saturday and Sunday, December 13-14, 2008, for the Varsity Boys’ Basketball Team to attend a Monmouth University Basketball Game

                B.   Proposed ELHS Sunday Sailing Competitions on September 28, October 12, 18 and 19, 2008

    VII.   DISCUSSION/ACTION ITEMS

A.     Finance/Facilities/Community

1.  Discussion re:  Status Report on ELHS Solar Project

2.  Discussion/action re:  Proposed Purchase of Flanders Playground Equipment

3.  Discussion re:  Possibility of Sharing Building/Grounds Maintenance Services with Town of East Lyme

4.  Discussion re:  Proposed Budget Transfer for 4.0 FTE new ELMS special education teachers

B.     Instruction

     1.  Discussion/action re:  Proposed ELHS Out-of-Country Field Trip to France from April 17, 2009 through

     April 24, 2009

2.  Discussion/action re:  Proposed ELHS Holiday Athletic Contest on October 13, 2008

3.  Discussion/action re:  Presentation of 2007-2008 ELHS SAT/ACT/AP/CAPT Results

C.     Personnel

1.  Discussion/action re:  Proposed 2008-2009 ELPS Staffing Plan

2.  Discussion/action re:  Proposed 2008-2009 Amendments to Employment Contracts for Assistant Superintendent and Superintendent

D.     Policy     

E.      Other

  VIII.     ADMINISTRATION REPORTS

A.     Superintendent of Schools – Dr. Paul Smotas

B.     Assistant Superintendent of Schools – Mr. Paul Freeman

C.     Business Manager –  Mr. Don Meltabarger

     IX.     COMMITTEE REPORTS

A.     Budget Committee

B.     Policy Committee

C.     Community Relations Committee

D.     Personnel Policy Committee

               E.   Long Range Planning Committee

F.   Buildings & Grounds Committee – Minutes of 10/2/08 meeting included with VII.A.1. information.

G.  Elementary/Middle School Enhancement Committee

H.  Substance Abuse Ad Hoc Committee  

I.    School Calendar Ad Hoc Committee

J.    East Lyme Aquatic and Fitness Center Committee

K.  Other Committee Reports

X.          COMMUNICATIONS

                A.  Note to Board Members from Cherry McLaughlin dated 9/25/08

                B.  ELHS Viking Saga, Volume 42, Edition 2 dated 9/22/08

                C.  Letter from State of CT Workers’ Compensation Commission to Don Meltabarger re: Safety and Health

                     Committee Compliance dated 9/30/08

     XI.     NOTICES

A.     Notice of the following staffing changes:

1.      Appointments

•  Melissa Brosius, .30 School Aide, NC, 9/26/08

•  Alison Chmiel, .30 School Aide, HA, 9/22/08

•  Jessica Dell, 1.0 Instructional Aide, (1:1), DW @ FL, 10/6/08

•  Melissa Esposito, 1.0 Instructional Aide (1:1), DW @ HA, 10/13/08

•  Colleen Gresh, .5 English Teacher, Alternative Education, HS, 9/22/08

•  Nadene Kumpf, .15 Before School Aide, NC, 9/29/08

•  Eric McGuire, 1.0 Instructional Aide (1:1), DW @ MS, 9/30/08

•  Katie Pasquaretta, 1.0 Instructional Aide (1:1), DW @ HA, 10/13/08

•  Christine Riley, 1.0 Instructional Aide, HA, 9/18/08

•  Jennifer Shiling, .5 Instructional Aide, FL, 9/23/08

•  Sue Ann Wilkos, .30 School Aide, HA, 9/22/08

           2.   Reassignments

           3.   Increases/Decreases in FTE

                 •  Jen Berchielli, increased from .6 to .8 Instructional Technology Specialist, NC, 9/15/08

                •  Fran Mattison, increased from .50 to .80 Daycare Aide PM, FL, 9/10/08

                      4.   Resignations

                            •  Rebecca Browne, 1.0 Teaching Assistant, MS, 10/17/08 

                      5.   Retirements

                              •  Stephen Buck, 1.0 Director of Special Services, CO, 1/1/09

                            •  Patricia Phillips, 1.0 Assistant Principal (12-month), HS, 10/17/08

6.      Supplemental Appointments

•  Camille Alberti, Chess Club Advisor, MS, not a member of the ELPS professional staff

•  Diane Anderson, Osprey Team Leader, MS

•  Diane Anderson, Special Education Liaison, MS

•  Claire Artibee, Mariners Team Leader, MS

•  Karen Burnham, Neptune Team Leader, MS

•  Karen Ciccone, Co-Band and Co-Assistant Band Director, MS

•  Karen Ciccone, Drama Club Music Advisor, MS

•  Karen Ciccone, Orchestra Director, MS

•  Kathy Cietanno, Social Studies Liaison, MS

•  David Costa, Guitar Club Advisor, MS

•  James Cunningham, Interscholastic Cross Country Coach, MS

•  Jackie Curry, Foreign Language Liaison, MS

•  John Donohue, Jr. Math Counts Advisor

•  Holli Dupuis, Big Blue Team Leader, MS

•  Howard Estes, Blue Crabs Team Leader, MS

•  Howard Estes, Lego Club Advisor, MS

•  Howard Estes, Ski Club Advisor, MS

•  Bill Gibney, Winter and Spring Wellness Club Advisor, MS

•  Jay Gionet, Math Counts Advisor, MS

•  Jay Gionet, Yearbook Advisor, MS

•  Judy Hyland, School Store Advisor, MS

•  Judy Hyland, Whelks Team Leader, MS

•  Lisa Kriger, Jr. Leaders Club and Leaders Club Advisor, MS

•  Lisa Kriger, Life Arts Liaison, MS

•  Lisa Kriger, Life Arts Team Leader, MS

•  Kathleen Kuvalanka, Service Club Advisor, MS

•  Kathleen Kuvalanka, Volleyball Club Advisor, MS

•  Kathleen Kuvalanka, Waves Team Leader, MS

•  Jen Lewis, Language Arts Liaison, MS

•  Joan Love, Interscholastic Cross Country Coach, MS

•  Joan Love, Pfizer Liaison, MS

•  Joan Love, Science Liaison, MS

•  Cathy Lovell, Art Club, MS

•  MaryBeth Marchand, Seadogs Team Leader, MS

•  Robin McKenney, Game Club Advisor, MS

•  David Miner, Video Journalism, MS

•  Jim Moran, Intramural Coordinator, MS

•  Eileen Newton, Choral Director, NC

•  Joy Ramirez, Math Liaison, MS

•  Joy Ramirez, Seafarers Team Leader, MS

•  Nancy Rigdon, Choral Director, MS

•  Nancy Rigdon, Drama Club Advisor, MS

•  Richard Schumacher, Co-Band and Co-Assistant Band Director, MS

•  Richard Schumacher, Jazz Band and Jazz Lab Band Advisor, MS

      •  Patricia Sullivan, Interscholastic Girls’Basketball Coach, MS

      •  Diane Swan, Science Coordinator, NC

      •  Audrone Venduras, Breakers Team Leader, MS

      •  Pat Whitaker, Sea Hawks Team Leader, MS

B.       Notice of the following out of state field trips: 

                             •         ELHS Cross Country Team to Warwick, RI on Saturday, September 27, 2008 to participate in the

                                  Ocean State Invitational

                           •   ELHS Outdoor Pursuits students to Jaffrey, NY on Friday, October 3, 2008 to hike

                               Mt. Monadnock                 

                           •   ELMS Grade 8 students to Boston, MA on Wednesday, October 22, 2008 to visit various Boston

                                  sites.

                           •   ELHS Music students to Keene, NH on Thursday, March 19, 2009 through Saturday, March 21,

                                  2009 to participated in the New England Music Festival at Keene High School

                           •   ELHS Music students to Hartford, CT on Thursday, April 2, 2009 through Saturday, April 4, 2009 to

                                  participate in the All State Music Festival at the Marriott Convention Center

XII.    BOARD COMMENTS/FUTURE AGENDA ITEMS

A.  Board Comments

B.   Future Agenda Items:

     1.  2009-2010 ELPS Calendar

     2.  Long Range Planning

     3.  Early Childhood Education Update

XIII.    PUBLIC COMMENT

               Provides citizens the opportunity to address the Board on any matter.  This section should not include debate, but

               provide for follow-up by Board of Education members or staff.

XIV.        EXECUTIVE SESSION

A.  Personnel and Negotiation Issues

XV.       ADJOURNMENT

EAST LYME BOARD OF EDUCATION

LONG RANGE PLANNING SUBCOMMITTEE MEETING

September 29, 2008

(Corrected Copy)

MEETING DATE:        Wednesday, October 8, 2008

LOCATION:              Board of Education Central Office Building, Assistant Superintendent’s Office

TIME:                     6:30 p.m.

NOTIFIED:               Tim Hagen (Chair), Mary Broderick, Jaime Ellis, Marlene Nickerson

OTHERS NOTIFIED:   Paul Smotas, Paul Freeman, Steve Buck, Karen, Costello, Don Meltabarger, John Sullivan,           Judy DeLeeuw, David Miko, Lucy Schuman, Cherry McLaughlin

AGENDA

1.      Construction of Long Range Planning Framework for Upcoming Retreat