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East Lyme Parks and Recreation Commission Regular Meeting February 7, 2008
Present: Robert Pfanner Charles Fenick Ed Dzwilewski Roger Nadeau Jackie Curry Milan Keser
Also Present: David Putnam, Director of Parks and Recreation Marion McKenzie Judy DeVey Stephen Atherton Linda Stevens Art Carlson
1. Call to Order. Chairman Pfanner called the East Lyme Parks and Recreation Regular Meeting of February 7, 2008 to order at 7:00 p.m.
2. Public Delegations. A Facilities Request Form was received from Marion McKenzie to reserve the pavilion at McCook Point Park for a reunion on June 28, 2008 from 2 p.m. to sunset. Mr. Putnam stated because the date of the reunion is during beach season, approval is needed by this Commission. Thirty-nine individuals are expected to attend. It was felt that day passes will be needed. The Certificate of Insurance is waived for this event.
MOTION: Mr. Nadeau moved to approve the Facilities Request from Marion McKenzie to reserve the pavilion at McCook Point Park for a reunion on June 28, 2008 from 2 p.m. to sunset, provided day passes are obtained from the Parks and Recreation Office prior to this date. Seconded by Mr. Keser. (6-0) Unanimous.
Stephen Atherton submitted a Facilities Request Form to reserve the pavilion at McCook Point Park on May 18 and September 14, 2008 from 9 a.m. to 7 p.m. One hundred individuals are expected to attend; thirty of them are East Lyme residents. There will be no tent erected and no caterer present.
Mr. Atherton informed the Commission this is a Twelve Step Program. This will be its third event. Attendance has increased. This is a fundraiser for Narcotics Anonymous.
MOTION: Mr. Dzwilewski moved to approve the Facilities Request from Stephen Atherton to reserve the McCook Point Park pavilion for picnics on May 18 and September 14, 2008, subject to a Certificate of Insurance in the amount of $1,000,000 being provided to the Parks and Recreation Office, naming the Town of East Lyme as additional insured, prior to these dates. Seconded by Mr. Keser. (6-0) Unanimous.
A Facilities Request was received from The Strike Zone Baseball/Softball Facility to use Bridebrook Park softball and baseball fields on July 21 through July 25, 2008 or July 28, through August 1, 2008 for an instructional clinic.
The Commission was informed this was a for-profit organization. Mr. Fenick asked that the organization consider charging East Lyme youngsters less to attend. There will be a charge for use of the two fields. There is no conflict with any other activity. An Insurance Certificate will be needed.
MOTION: Mr. Fenick moved to approve the Facilities Request from the Strike Zone Baseball/Softball Facility to use Bridebrook Park softball and baseball fields on July 21 through July 25, 2008 for an instruction clinic, providing the fee for use of the fields is paid and a Certificate of Insurance in the amount of $1,000,000 is provided to the Parks and Recreation Office, naming the Town of East Lyme as additional insured, prior to these dates. Seconded by Mr. Dzwilewski. (6-0) Unanimous.
Mr. Carlson, a member of the Open Space Steering Committee, gave a presentation on the finding of this Committee. He showed plans of Perceived Open Space, Plan of Open Space with Institutional Land and Plan of Actual Open Space. The Committee gave the following points for importance, five being the highest point: five points for aquifer, four points for water access, three points of active/passive recreation, three points for forest block/greenway, three points for prime farmland, two points for unique geological features, one point for cultural/historical and one point for biodiversity. He stated East Lyme’s main water supply is south of I-95. An Eight Mile River Study and Niantic River Basin Study were done to determine how many parking lots can be done before it impacts our water supply. The Committee felt it is very important to protect our water supply over the next century. The Committee envisions thirty miles of foot paths in East Lyme. It also felt if recreation is provided we are providing for the physical and mental health of its citizens.
He stated there are three ways to obtain properties:
1. Purchase them,
2. Buy development rights, or
3. Accept a gift.
He felt the Town should set aside money for this purpose in order to take advantage of properties when they come on the market. He added grant money is available.
Mr. Dzwilewski stated we asked for a parcel of land on Roxbury Road, and the state has given it to the Town. He asked if the Committee has considered asking the state for additional land? Mr. Carlson replied they have.
Mrs. Curry asked if there were any plans for water on the north side of Town? Mr. Carlson replied there are no plans for water on the north side of Town.
Mr. Keser stated he is a member of the Board of Directors Research Institute. He stated protecting water is a statewide problem.
Mr. Putnam asked what is the time frame for the Plan of Conservation and Development? Mr. Carlson replied within a year.
3. Approval of Minutes of January 3, 2008. Mr. Pfanner asked for additions, deletions or corrections to the January 3, 2008 East Lyme Parks and Recreation Regular Meeting Minutes.
MOTION: Mr. Fenick moved to approve the January 3, 2008 East Lyme Parks and Recreation Regular Meeting Minutes, as presented. Seconded by Mr. Dzwilewski. Mr. Pfanner abstained from voting. (5-0-1) Motion carried.
4. Director’s Report. (See attached reports).
MOTION: Mr. Fenick moved to approve a suitable plaque in memory of Frank Eagen. Seconded by Mrs. Curry. (6-0) Unanimous.
5. Communications.
a.) East Lyme Parks & Recreation Annual Report 2006-2007. The Committee reviewed the East Lyme Parks & Recreation Annual Report 2006-2007.
6. UNFINISHED BUSINESS
There was no unfinished business.
7. COMMITTEE REPORTS
There were no committee reports.
8. NEW BUSINESS
Mr. Dzwilewski asked when will the restroom facilities be completed? Mr. Putnam replied April 11, 2008.
a.) Facility Request form from Marion McKenzie, requesting use of McCook Point Park Pavilion on June 28, 2008 from 2 p.m. until close for a reunion.
b.) Facility Request form from Stephen Atherton, representing Narcotics Anonymous, requesting use of the McCook Point Park Pavilion on May 18, 2008 and September 14, 2008 from 9 a.m. to 7 p.m. for a picnic.
c.) Facility Request form from Kyle Stevens, representing The Strike Zone Baseball/Softball Facility, requesting use of Bridebrook Baseball and Softball fields on July 21-25 or July 7/28-8/01 for an instructional clinic.
d.) Facility Request form from Beth Shluger, representing Hartford Marathon Foundation Inc., requesting use of the McCook Point Park Pavilion on August 2, 3 p.m. to 7 p.m. and August 3 5 a.m. to 11 am. For a triathlon.
Mr. Putnam suggested that they use VFW parking, because the expected attendance is 350. They need to have a Certificate of Insurance. They will clean up after the event.
Mr. Nadeau asked to be provided with passes by July 2 for those wishing to attend church while this event is going on.
MOTION: Mr. Fenick moved to approve the Facilities Request Form from the Hartford Marathon Foundation, Inc. to use McCook Point Park on August 2 to set up from 3 p.m. to 7 p.m. and to reserve the pavilion on August 3 from 5 a.m. to 11 a.m. for the triathlon, providing a Certificate of Insurance is provided to the Parks and Recreation Office, prior to August 2, that the VFW is used for parking and that a Certificate of Insurance is provided in the amount of $1,000,000 naming the Town of East Lyme as additional insured and that parking passes are provided by July 2. Seconded by Mrs. Curry. In Favor: Pfanner, Fenick, Nadeau, Curry, and Keser. In Opposition: Dzwilewski (5-1) Motion carried.
9. FYI
a.) January bills. The January bills were reviewed.
b.) January program budget report. The January program budget report was reviewed.
10. ADJOURNMENT
MOTION: Mr. Dzwilewski moved to adjourn the East Lyme Parks and Recreation Regular Meeting of February 7, 2008 at 8:15 p.m. Seconded by Mr. Fenick. (6-0) Unanimous.
Respectfully submitted,
Frances Ghersi, Recording Secretary
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