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East Lyme Parks and Recreation Commission |
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Minutes Regular Meeting March 6, 2008
Present: Robert Pfanner Charles Fenick Ed Dzwilewski Roger Nadeau Jackie Curry William Willetts
Also Present: David Putnam, Director of Parks and Recreation Rob Wilson, Ex-offico Tara Wyatt James and Amanda Blair Chris and Alison Donahue
1. Call to Order. Chairman Pfanner called the East Lyme Parks and Recreation Regular Meeting of March 6, 2008 to order at 7:00 p.m.
2. Public Delegations. James Blair, President of the Senior Class of Williams School, reported the Williams School has submitted a Facilities’ Request Form for Senior Day on May 14, 2008 (with a rain date of May 15) from 8 a.m. to 2 p.m. at McCook Point Park. They wish to reserve the pavilion. The expected attendance is approximately 400 individuals.
Mr. Putnam stated since this is a large group, they should be asked to pay a clean up fee.
MOTION: Mr. Dzwilewski moved to approve Senior Day for the Williams School to be held on May 14, 2008 (with a rain date of May 15) from 8 a.m. to 2 p.m., and that they be allowed to reserve the pavilion at McCook’s and that a Certificate of Insurance is provided for $1 million, naming the Town of East Lyme as additional insured. No fee will be charged for this event. Seconded by Mr. Dzwilewski. (6-0) Unanimous.
Chris Donahue submitted a Facilities’ Request Form for CT Heat U12 Baseball Team for team practice on Sundays at Bridebrook Park softball field for the months of April through July.
Mr. Putnam reported he met with each league and Sunday mornings are available until 11 a.m. Soccer starts at 1 p.m.
Mr. Dzwilewski noted the CT Heat U2 Baseball team is two-thirds East Lyme youngsters.
Mr. Donahue was informed that a fee is charged for groups using the fields. Mr. Putnam recommended charging $25 per day.
MOTION: Mr. Nadeau moved to approve the Facilities’ Request Form from CT Heat U12 Baseball team to use Bridebrook Park softball field on Sundays for the months of April through July, and that its schedule be given to David Putnam, Director of Parks and Recreation, that a fee of $15 is paid, and that a a Certificate of Insurance for $1 million, naming the Town of East Lyme as additional insured be provided prior to this event. Seconded by Mr. Fenick. (6-0) Unanimous.
Mr. Putnam stated Tara Wyatt, of Tumbleweeds, has had Cookin’ at McCook’s Summer Concert series for the past two years. A Facilities’ Request Form has been submitted for a Community Music Festival-Family Fun Day for September 6, 2008 from 2 p.m. to 10 p.m. She would like to reserve the pavilion and erect a tent if it rains.
Ms. Wyatt stated rather than have a series of concerts she would like to have one Family Fun Day at McCook’s. She would like to use the pavilion for a food vending area. Kids activities will be planned throughout the day. This event is all volunteer based.
Mr. Putnam noted 2,000 are expected to attend throughout the day.
Mr. Dzwilewski suggested that she obtain permission from the Fire Department for this event. He asked for additional information on the tent. Ms. Wyatt informed him the tent will be erected in the event of rain by Bailey & Staub.
Mr. Willetts asked if portapotties will be available? She stated she plans to have six portapotties available.
Mr. Willetts asked about whether or not for profit food vendors are allowed at McCook’s? Mr. Putnam replied they are for special events. Ms. Wyatt stated all vendors’ proceeds will go back into the event. Mr. Putnam added Parks and Recreation is co-sponsoring this event.
Ms. Wyatt stated she plans to discuss her plans with members of the Economic Development Commission and the Niantic Main Street. There will be VFW parking and she plans to ask the pastor of St. John’s Episcopal Church for help with parking. Mr. Dzwilewski suggested that a shuttle bus be provided for those attending. Mr. Putnam stated his staff will handle parking within the park.
Mr. Putnam requested that two police officers be at this event. The funding for this may be covered by a recent Police Department grant.
Ms. Wyatt plans to request donations for tickets to the event and those donors will receive an appreciation bracelet.
MOTION: Mr. Nadeau moved to approve the Community Music Festival-Family Fun Day at McCook Point Park for September 6 from 2 p.m. to 10 p.m. This event will be co-sponsored with the Parks and Recreation Department, and no fee will be requested. Parking will be discussed with David Putnam, Director of Parks and Recreation. Seconded by Mrs. Curry. (6-0) Unanimous.
3. Approval of Minutes of February 7, 2008. Mr. Pfanner asked for additions, deletions or corrections to the February 7, 2008 East Lyme Parks and Recreation Regular Meeting Minutes.
MOTION: Mrs. Curry moved to approve the February 7, 2008 East Lyme Parks and Recreation Regular Meeting Minutes, as presented. Seconded by Mr. Nadeau. Mr. Willetts abstained from voting. (5-0-1) Motion carried.
4. Director’s Report. (See attached reports).
MOTION: Mr. Fenick moved to purchase dog food for Ed Ball’s dog. Seconded by Mrs. Curry. (6-0) Unanimous.
5. Communications.
There were no communications.
6. UNFINISHED BUSINESS
There was no unfinished business.
7. COMMITTEE REPORTS
There were no committee reports.
8. NEW BUSINESS
a.) Facility Request from Joe Zrenda representing War at the Shore Baseball Tournament, requesting use of the softball and baseball fields at Samuel M. Peretz Park at Bridebrook and the baseball field at Veteran’s Memorial Park on April 26, 27, 2008 from 8 a.m. to 7 p.m.
Mrs. Curry felt it would not be possible to prepare three fields for this tournament by 8 a.m. Mr. Putnam agreed and felt this tournament could not begin before 9 a.m.
Mr. Putnam felt it would be necessary for this event to work around local schedules. A fee of $100 per day per field will be charged.
MOTION: Mr. Nadeau moved to approve the Facilities’ Request Form from Joe Zrenda to use Samuel M. Peretz Park at Bridebrook softball and baseball fields on April 26 and 27, 2008 for a War at the Shore Baseball Tournament from 9 a.m. to 7 p.m. and that a fee of $100 per day per field will be charged, provided a Certificate of Insurance for $1 million naming the Town of East Lyme as additional insured is provided. Seconded by Mrs. Curry. (6-0) Unanimious.
MOTION: Mr. Nadeau moved to approve the Facilities’ Request Form from Joe Zrenda to use Samuel M. Peretz Park at Bridebrook softball and baseball fields at Veteran’s Memorial Park on May 24, 25 and 26 for a War at the Shore Baseball Tournament from 9 a.m. to 7 p.m., and that a fee of $100 per day per field will be charged, provided a Certificate of Insurance for $1 million naming the Town of East Lyme as additional insured is provided. Seconded by Mrs. Curry. (6-0) Unanimous.
MOTION: Mr. Nadeau moved to approve the Facilities’ Request Form from Joe Zrenda to use softball and baseball fields at Samuel M. Peretz Park at Bridebrook and the baseball field at Veteran’s Memorial Park on July 4, 5, 6, 2008, for a War at the Shore Baseball Tournament from 9 a.m. to 7 p.m. and that a fee of $100 per day per field will be charged, provided a Certificate of Insurance for $1 million naming the Town of East Lyme as additional insured is provided. Seconded by Mrs. Curry. (6-0) Unanimous.
Mr. Nadeau stated he has received many complaints that no food vendor is provided for this event. Mr. Putnam replied a food vendor will be at Bridebrook and Cini parks.
b.) Facility Request form from Joe Zrenda representing War at the Shore Baseball Tournament, requesting use of the softball and baseball fields at Samuel M. Peretz Park at Bridebrook and the baseball field at Veteran’s Memorial Park on May 24, 25, 26, 2008 from 8 a.m. to 7 p.m.
c.) Facility Request form from Joe Zrenda representing War at the Shore Baseball Tournament, requesting use of the softball and baseball fields at Samuel M. Peretz Park at Bridebrook and the baseball field at Veteran’s Memorial Park on July 4, 5, 6, 2008, from 8 a.m. to 7 p.m.
d.) Facility Request form from Mark Fader representing the Williams School, requesting use of McCook Point Park Pavilion for a school field day/senior day, May 14, 2008 from 8 a.m. to 2 p.m., with a rain date of May 15, 2008.
e.) Facility Request form from Chris Donahue representing the Connecticut Heat U12 Baseball Team, requesting use of the softball and baseball infields at Veteran’s Memorial Park for team practices on Friday and/or Sundays in April 2008.
f.) Facility Request form from Tara Wyatt representing Tumbleweeds/Cookin’ at McCooks, requesting use of McCook Point Park Pavilion for a community music festival/family fun day, September 6, 2008 from 2 p.m. to 10 p.m.
g.) Facility Request form from Pete Walker representing America’s Game, requesting use of the baseball field at Samuel M. Peretz Park at Bridebrook on April 14, 15, 16, 2008 from 9 a.m. to 12 p.m. with a rain date of April 17, 2008 and June 30, July 1, 2, 3, 2008 from 9 a.m. to 12:30 p.m.
Mr. Putnam reported Bridebrook baseball field is not being used during this time. There is no set up. He recommended a $50 fee per field for each half day.
Mr. Fenick suggested that East Lyme youngsters be charged a lesser rate to attend.
MOTION: Mr. Nadeau moved to approve the Facilities’ Request Form of Peter Walker for America’s Game to use Samuel M. Peretz Park at Bridebrook baseball field from April 14-16 and June 30, July 1, 2 and 3, 2008 from 9 a.m. to noon from April 14 to April 16 (with a rain date of April 17), provided a fee is paid of $50 per field, per half day, that the fee be reduced for East Lyme youngsters, and that a Certificate of Insurance for $1 million is provided prior to this event, naming the Town of East Lyme as additional insured. Seconded by Mr. Fenick. (6-0) Unanimous.
Mr. Putnam reported East Lyme High School has requested a Best Buddies event for May 31 from 10 a.m. to 2 p.m., with a rain date of June 1. There is no conflict with this date and time.
MOTION: Mr. Nadeau moved to approve the request from East Lyme High School to have a Best Buddies event from 10 a.m. to 2 p.m. at McCook Point Park on May 31, with a rain date of June 1. Seconded by Mr. Dzwilewski. (6-0) Unanimous.
Mr. Putnam reported the East Lyme Rowing Association wishes to have an end of the season picnic on June 3 from 4 p.m. to sunset. Mr. Putnam stated there is no conflict with this date and time.
MOTION: Mrs. Curry moved to approve the request from the East Lyme Rowing Association to have an end of the season picnic at McCook Point Park on June 3 from 4 p.m. to sunset. Seconded by Mr. Nadeau. (6-0) Unanimous.
The subcommittee for the Service to Youth Award recommends Bret Perry be nominated for the Service to Youth Award.
MOTION: Mrs. Curry moved that the Service to Youth Subcommittee nominates Bret Perry for the Service to Youth Award. Seconded by Mr. Nadeau. (6-0) Unanimous
Mr. Dzwilewski asked if the Parks and Recreation Department will obtain additional ball fields in East Lyme. Mr. Putnam replied a bill was passed that there is approximately twenty acres available through the Department of Corrections on Roxbury Road. The state needs to survey the property. Mr. Putnam was asked to contact State Rep. Ed Jutilla regarding its status.
Mr. Putnam felt the fee schedule needs to be revisited.
9. FYI
a.) February bills. The February bills were reviewed.
b.) February program budget report. The February program budget report was reviewed.
10. ADJOURNMENT
MOTION: Mrs. Curry moved to adjourn the East Lyme Parks and Recreation Regular Meeting of March 6, 2008 at 8:10 p.m. Seconded by Mr. Willetts. (6-0) Unanimous.
Respectfully submitted,
Frances Ghersi, Recording Secretary
March 6, 2008
McCook Point Park:
Athletic Facilities:
Budget Update:
Miscellaneous:
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