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Smith-Harris House Commission Regular Meeting Minutes July 23, 2008
Present: Denise Russo James Littlefield Gary Lakowsky Beth Hogan Maggi Prokop
Also Present: Georgia Lee Littlefield
Acting Chairlady Russo called the July 23, 2008 Smith-Harris House Commission Meeting to order at 7:10 p.m.
1. Delegations. There were no delegations.
2. Friends. Georgia Lee Littlefield reported the Tag Sale on July 18 and July 19 went well.
Mary Cutillo will contact an appraiser to have the contents of the house appraised and inventoried.
She stated she and Mary Cutillo will compile a list of items needed for the house to enhance programs.
3. Ex-Officio Report. There was no ex-officio report.
4. Agenda Additions. There were no additional agenda additions.
5. Approval of Minutes. Mrs. Russo asked for additions, deletions or corrections to the June 25, 2008 Regular Meeting Minutes of the Smith-Harris House Commission.
The following correction was noted: Under 12 a. the first sentence to be revised as follows: “The Friends have agreed to pay for appraisal and inventory of the house contents.”
MOTION: Gary Lakowsky moved to approve the June 25, 2008 Regular Meeting Minutes of the Smith- Harris House Commission, as amended. Seconded by Jim Littlefield. Beth Hogan abstained from voting. (4-0-1)
6. Finance Report.
a. Current Standing. Mr. Lakowsky reported there is $11,172.31 remaining in the Smith-Harris House budget.
It was felt that $200 should be encumbered at True Value and Rings End.
MOTION: Beth Hogan moved to encumber $200 for True Value and $200 for Rings End. Seconded by Jim Littlefield. (5-0) Unanimous.
b. New Reimbursements. There were no new items for reimbursement submitted.
c. End of Fiscal Year 2007-2008. This matter was tabled until a year end report has been received.
7. Chairlady’s Report. An exterminator sprayed for carpenter bees and suggested removing a branch.
Because the barn and grounds are used for rentals and the public, it was felt that the bats should be removed. There was a general consensus that an estimate should be obtained for removal of the bats.
Commission member Maggi Prokop arrived.
Ron Bence replaced the ramp for the side door of the barn. He temporarily patched the roof of the corncrib and installed Plexiglas for the back attic window.
Jim Littlefield replaced and painted the wood on the porch.
Miscellaneous supplies were purchased for the house.
A Purchase Order has been submitted for portapotties for Heritage Weekend.
8. Standing Committee.
a. Program Development. There was nothing new to report on program development.
9. Special Committee’s.
a. Heritage Weekend, September 27 and 28. Commission members were asked if they were available on July 30 or July 31 at 1 p.m. to discuss plans for Heritage Weekend. Richard MacDonald, Beth Hogan, Jim Littlefield and Maggi Prokop would like to meet on July 30 at 1 p.m.
A work day was scheduled for September 6 at 9:30 a.m. to prepare the house for Heritage Weekend.
b. Holiday Program. There was nothing new to report on the holiday program.
10. Corresponding Secretary’s Report. There was nothing new to report from the Corresponding Secretary.
11. Old Business.
a. Loan/Gift Agreement. Beth Hogan gave Commission members copies of a draft Loan Agreement, as well as Acknowledgment of a Gift for the house. Commission members were asked to review each and suggest any changes to her.
b. To Do List. Commission members reviewed To Do List prepared by Mrs. Marelli. Mr. Littlefield felt the display case for the house artifacts need to be rearranged and displayed. Plexiglas is needed for it.
12. New Business.
Gary Lakowsky reported the alarm went off on July 22 at 3 a.m. The police were called. Carol Marelli reset the alarm.
Judy Aldrich informed Gary Lakowsky of a problem with the outside water. Mr. Lakowsky agreed to check on it.
a. Roof Replacement—corn crib, barn, lower kitchen and porches. It was felt estimates were needed to replace the roofs of the corn crib, barn, lower kitchen and porches. Mr. Littlefield agreed to obtain estimates.
13. Outside Meetings.
a. Five Rivers. Mr. MacDonald had nothing new to report on Five Rivers.
b. Historical Society. Mrs. Prokop reported the Historical Society will have a Potluck Supper on October 17 at 6 p.m. at the Yacht Club.
Future Historical Society meetings will be held on the third Tuesday of the month. Dottie Jo Scott is a new Board member and membership Chairlady.
Richard Waterman reported 184 fourth grade students attended the Fourth Grade Program at a cost of $450. Next year fees will be increased to $10 per student.
c. CLG. The CLG will meet on August 27 at 2 p.m. at the Town Hall. Richard Waterman is a new permanent member.
Mrs. Marelli included her letter concerning the CLG to Norm Peck, III.
14. Adjournment.
MOTION: Maggi Prokop moved to adjourn the Smith- Harris House Commission Regular Meeting of July 23, 2008 at 8:15 p.m. Seconded by Richard MacDonald. (6-0) Unanimous
Respectfully submitted,
Frances Ghersi, Recording Secretary
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