Town Building Committee

Special Meeting

January 24, 2008

Present:         Gerard Burkhardt

                        Abe Fisher

                        Raymond O’Connor

                        Dale Johnson

                        Rob Sullivan

                        Andrew Resnisky

Also Present:               Ken Biega, O & G Industries, Inc.

                           Corey Nardone, Silver/Petrucelli

                           Don Meltabarger

                           Paul Formica (part of the meeting)

1.  CALL TO ORDER

            Chairman Burkhardt called the Town Building Committee Special Meeting of January 24, 2008 to order at 7:30 p.m.

            Mr. Sullivan was welcomed as a new member of the Committee.

2.  APPROVAL OF MINUTES

             Mr. Burkhardt asked for additions, corrections or deletions to the Town Building Committee Regular Meeting Minutes of December 20, 2007.

MOTION:        Mr. Johnson moved to approve the Town Building

                        Committee Regular Meeting Minutes of December 20,

                        2007, as presented.  (6-0) Unanimous

3.  OLD BUSINESS

a. Payment of Bills.

1.  Bill from the Recording Secretary for secretarial services for the Town Building Committee from December 20, 2007 to January 23, 2008 in the amount of 4 1/6 hours.

2.  Invoice No. 0001282, dated January 10, 2008 from Fuss & O’Neill EnviroScience, LLC for professional services through December 22, 2007 regarding the High School gym floor in the amount of $4,840.

3.  Invoice No. 9086, dated November 14, 2007 from Hunter Electric, regarding water damage at East Lyme High School in the amount of $1,123.20.

4.  Invoice No. 9094, dated November 14, 2007 from Hunter Electric, regarding the High School North Gym in the amount of $189.

5.  Invoice dated January 17, 2008 from Gugliotti Associates Incorporated, regarding the High School gym floor renovations in the amount of $37,850.

6.  Invoice, dated January 24, 2008 from O & G Industries, Inc. for scissor lift rental to test acoustical material at the High School roof deck in the amount of $1,154.34.

7.  Invoice SI-41331, dated December 24, 2007 from WEGOTSOCCER for soccer jerseys that were damaged by water during roof replacement at High School in the amount of $444.45.

8.  JSAT bill dated November 19, 2007 to realign six satellite dishes in the amount of $450.

9.  Invoice dated December 7, 2007 from Waller, Smith & Palmer for legal services regarding the High School gym floor in the amount of $1245.00.

10.  Invoice 16425, dated December 7, 2007, from Mystic Air Quality Consultants, Inc. in the amount of $8,425.00.

11.  Invoice M539671, dated November 14, 2007 from ARAMARK Education for professional services in the amount of $4,100.

12.  Application and Certificate for Payment, for period to January 17, 2008 from A & A Window Products, Inc. in the amount of $16,729.62.  This amount was certified by the architect.

13.  Application and Certificate for Payment for period to December 31, 2007 from Shepard Steel Co., Inc. regarding High School roof renovation in the amount of $2,598.25.

MOTION:        Mr. Fisher moved to pay the above bills.

                        Seconded by Mr. O’Connor.  (6-0) Unanimous.

            Mr. Biega agreed to forward bill from EMCOR Services to Action Air.

4.  NEW BUSINESS

a.      Correspondence.

            1.  Letter dated January 8, 2008 to Esther Williams from Gerard Burkhardt regarding rescheduling of the January meeting date.

            2.  Town Building Committee budget request for 2008/2009 in the amount of $1400.

            3.  Notice dated December 19, 2007 from Esther B. Williams, East Lyme Town Clerk, certifying that Raymond J. O’Connor, Jr. has been reappointed to this Committee through January 2, 2012.

            4.  Notice dated December 19, 2007 from Esther B. Williams, East Lyme Town Clerk, certifying that Dale Johnson has been reappointed to this Committee through January 2, 2012.

            5.  Change Order No. 00002, dated October 23, 2007 to Action Air to relocate the sprinkler pipe, regarding East Lyme High School roofing/HVAC project.

            6.  Letter dated January 22, 2008, to Ronald Skormro, Supervising Environmental Sanitarian of the State of Connecticut Department of Public Health, regarding updated plan of wooden floor removal associated with the High School gym floor, from Stephen W. Connelly, Senior Vice President of Fuss & O’Neill EnviroScience, LLC.

            b.  East Lyme High School Roof and Air Handlers and Lillie B. Haynes School Windows.  Mr. Burkhardt has been informed that the Lillie B. Haynes School energy efficient window installation is complete.  Hand cranks have been installed and stops have been modified.  Dr. Miko is satisfied with the installation.  Mr. Biega recommended tracking the amount of oil used to determine the cost savings.  It was also felt that weather difference should be factored in.  Mr. Nardone stated everyone is more comfortable with the new windows.  Mr. Meltabarger agreed to check on the cost savings.

            Mr. Biega reported the roof is complete.  Recertification from the lightning contractor is needed.

            Mr. Sullivan reported on January 2 there was a leak at the south gym.  Mr. Biega agreed to check it out.

            Mr. Biega reported there are some issues with the air handlers controls.

Mr. Burkhardt reported a proposal to develop a single control system for the High School has been received. ( At this Committee’s January 7, 2007 Meeting Dr. Smotas asked for a single control system. ) The individual who handles the control system has one computer for the old portion of the High School and another computer for the new addition of the High School.  They are located in different rooms. 

            This Committee intended to have a single control system.   Mr. Burkhardt met with Dr. Smotas on January 23, and he is aware that this Committee wishes to have them act as a single control system. 

            The proposal from SNE Building Systems is to provide one control system for $28,000.  Other options are to put the two control systems on one computer, or both computers may be placed at one location.  Mr. Burkhardt reported the contractor has converted all the old pneumatic controls to electronic.

            Mr. Meltabarger agreed to set up a meeting with the engineer, architect, school system personnel, Chairman of this Committee, other interested Committee members, Mr. Biega, the employee who operates the system and Dr. Smotas.

            c.  Discuss East Lyme High School Gym Floor.  Mr. Burkhardt stated it has been decided to replace 6,000 square feet (the entire playing surface) of the gym floor.  Fuss & O’Neill devised a plan to replace the hardwood floor without disturbing the asbestos.  The contractor was prepared to install the wood and discovered moisture under some areas of the styrofoam layer.  Fuss & O’Neill developed a plan to lift the styrofoam layer to dry the moisture.  He corresponded with the state, and they accepted the plan.  The styrofoam will be lifted to facilitate drying.  The rest of the floor (not the area under the bleachers) will also be removed to ensure a dry subsurface.  The bleachers were not damaged by the rain, therefore this Committee does not have the funding to replace them.  Mr. Formica indicated the Town Attorney stated the bleachers are not part of the recent funding resolution.  It was noted that twenty-five years ago areas of the floor were fixed because of water damage and have not caused any problems since.  This Committee wants to be sure we are placing down a floor that is as good as the floor that was in the gym.  Mr. Biega felt there always was moisture underneath the insulation.  The architect will advise how to reseal the styrofoam to have one continuous piece.  Mr. Burkhardt stated the contractor will give a warranty on labor and materials for two years.

            Mr. Sullivan felt the entire gym needs to be upgraded, including the bleachers.  Mr. Formica suggested looking for a way to replace the bleachers.  Mr. Fisher felt if the bleachers need to be replaced, now is the time to do it.  Mr. Burkhardt indicated the bleachers have to be handicapped accessible if replaced.  Mr. Sullivan felt new bleachers will make a big difference.  Mr. Meltabarger agreed to e-mail proposals for bleachers. 

d. Boardwalk.  There was nothing new to report on the boardwalk.

e.  Budget 2008/2009.  Mr. Burkhardt reported this Committee’s budget for Fiscal Year 2008/2009 in the amount of $1400 has been submitted.

5.  ITEMS FOR FUTURE AGENDAS   A request was made that the gym floor legal issues be discussed in Executive Session at the next meeting of this Board.

6.  ADJOURNMENT

MOTION:        Mr. O’Connor moved to adjourn the Town Building

                        Committee Regular Meeting of January 24, 2008

                        at 9:45 p.m.  Seconded by Mr. Fisher.  (6-0) 

                        Unanimous.

                                                Respectfully submitted,

                                                Frances Ghersi, Recording Secretary