Town Building Committee

Regular Meeting Minutes

February 21, 2008

Present:         Gerard Burkhardt

                        Abe Fisher

                        Raymond O’Connor

                        Dale Johnson

                        Rob Sullivan

                        Andrew Resnisky

                        John Melia

Present: for Executive Session:       Ed O’Connell, Town Attorney

                                                               Kerin Woods of Waller, Smith and Palmer

                                                               Andy McKirdy, Deputy First Selectman

                                                               Kevin Seery, Chairman, Board of Education

                                                               Paul Formica, First Selectman

MOTION:        Mr. Fisher moved to go into Executive Session

                        at 7 p.m. for the purpose of discussing pending

                        litigation.  Seconded by Mr. Johnson.  (7-0)

                        Unanimous

MOTION:        Mr. Fisher moved to go out of Executive Session

                        at 8:20 p.m. with no action taken.  Seconded by

                        Mr. Johnson.  (7-0) Unanimous

1.  CALL TO ORDER

            Chairman Burkhardt called the Town Building Committee Regular Meeting of February 21, 2008 to order at 8:21 p.m.

2.  APPROVAL OF MINUTES

             Mr. Burkhardt asked for additions, corrections or deletions to the Town Building Committee Special Meeting Minutes of January 24, 2008.

MOTION:        Mr. O’Connor moved to approve the Town Building

                        Committee Special Meeting Minutes of January 24,

                        2008, as presented.  Seconded by Mr. Johnson. 

                        Mr. Melia abstained from voting.  (6-1-0) Motion carried.

3.  OLD BUSINESS

a. Payment of Bills.

1.  Bill from the Recording Secretary for secretarial services for the Town Building Committee from January 24, 2008 to February 19, 2008 in the amount of 5.25 hours.

2.  Invoice No. M549347, dated January 24, 2008 was received from ARAMARK Education for professional services rendered for Commissioning Services for roofing and HVAC upgrades at East Lyme High School in the amount of $4,700.

3.  Bill No. 39198 dated January 8, 2008, from Waller, Smith & Palmer, P. C. for professional services regarding the High School gym floor in the amount of $1,621.50.

3.  Invoice No. 19808, dated January 28, 2008, from SNE Building Systems, Inc. for controls in the music rooms at East Lyme High School in the amount of $3,462.  The Construction Manager and Director of Facilities thought this work was appropriate. 

MOTION:        Mr. Melia moved to pay the above bills.

                        Seconded by Mr. O’Connor.  (7-0) Unanimous.

4.  NEW BUSINESS

a.      Correspondence.

            1.  Letter dated February 18, 2008 from Ken Biega, Project Manager, regarding Change Orders 1 and 2 for the Roof and HVAC project at East Lyme High School.

            2.  Bond Status Inquiry for Silktown Roofing, Inc. from The Hartford.

            3.  Town Building Committee Budget for 2008/2009 in the amount of $1400.

            b.  East Lyme High School Roof and Air Handlers and Lillie B. Haynes School Windows.  Mr. Burkhardt reported the commissioning is in progress for balancing the entire control system.  Mr. Sullivan reported on the meeting held with school personnel regarding consolidating the High School HVAC control system.  School personnel were satisfied with the upgrade presented by SNE personnel.  It was felt that the Town Building Committee should contract with SNE to do the upgrade.

MOTION:        Mr. O’Connor moved to authorize the Chairman to enter

                        into a contract with SNE Building Systems, Inc. for work

                        on the control system.  Seconded by Mr. Melia.  (7-0)

                        unanimous. 

            Mr. Burkhardt reported the Lillie B. Haynes School window project has been completed.  Don Meltabarger, Business Manager for the School System, has informed him that there has been considerable savings in fuel and the comfort level has improved.

            c. Discuss East Lyme High School Gym Floor.  Mr. Melia stated he highly recommends replacing the entire gym floor.  Mr. Seery agreed to request authorization from the Board of Education to replace the bleachers.  A meeting with the contractor will be set up to discuss what kind of interface with the existing floor would be required if the bleachers were not removed.  The Town Building Committee needs authorization before any bleacher work can be done.  Mr. Formica suggested considering different ways to fund the bleachers.

d. Boardwalk.  There was nothing new to report on the boardwalk.

e. Budget 2008/2009.  Mr. Burkhardt reported this Committee’s budget for Fiscal Year 2008/2009 in the amount of $1400 has been submitted.

5.  ITEMS FOR FUTURE AGENDAS   There were no new agenda items requested.

6.  ADJOURNMENT

MOTION:        Mr. O’Connor moved to adjourn the Town Building

                        Committee Regular Meeting of February 21, 2008

                        at 8:40 p.m.  Seconded by Mr. Fisher.  (7-0) 

                        Unanimous.

                                                Respectfully submitted,

                                                Frances Ghersi, Recording Secretary