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EAST LYME TOWN BUILDING COMMITTEE REGULAR MEETING MINUTES Thursday, MARCH 20th, 2008
Present: Gerard Burkhardt, Chairman, Abraham Fisher, Dale Johnson, John Melia, Rob Sullivan
Also Present: Dave Gugliotti, Flooring Contractor Gugliotti Assoc. Inc. Ken Biega, O & G Industries Project Manager Don Meltabarger, School Business Manager
1. CALL TO ORDER Chairman Burkhardt called the March 18, 2008 Regular Meeting of the East Lyme Town Building Committee to order at 7:30 PM.
2. PUBLIC COMMENTS Mr. Burkhardt called for comments from the public.
There were none.
3. APPROVAL OF MINUTES – Meeting of February 21, 2008 Mr. Burkhardt called for additions, deletions or corrections to the February 21, 2008 Regular Meeting Minutes of the Town Building Committee.
**MOTION (1) Mr. Johnson moved to approve the February 21, 2008 Regular Meeting Minutes of the Town Building Committee as submitted. Mr. Melia seconded the motion. Vote: 5 – 0 – 0. Motion passed.
4. OLD BUSINESS a. Payment of Bills Mr. Burkhardt reviewed the following bills:
1. Two invoices were received from Gugliotti Assoc. Inc. for work performed on the High School floor – the first dated 2/19/08 in the amount of $54,459.00 (for progress to date) and the second dated 3/13/08 in the amount of $16,200.00 (also for progress to date).
2. Two invoices were received from Enviro Science, LLC (Fuss & O’Neill) for progress to date for the gym floor. The first, Invoice #0001456 dated 2/19/08 in the amount of $4,886.68 and the second, Invoice #0001554 dated 3/14/08 in the amount of $5,058.32.
3. Two invoices were received from Waller, Smith & Palmer, for legal services for the gym floor. The first dated 2/29/08, Bill #39413 in the amount of $1,177.50 and the second, Bill #39506 (carry over) in the amount of $337.61.
4. An Invoice #J5599 dated 3/7/08 was received from Aramark for HVAC work at the high school in the amount of $3,700.00.
5. An Invoice #M555068, Application #9, dated 2/20/08 was received from Action Air Systems for HVAC work at the high school in the amount of $11,561.50.
6. Bill from the Recording Secretary for secretarial services for the Town Building Committee for February 2008 and through March 14, 2008 in the amount of 3.33 hours.
7. An Invoice #03491 dated 2/19/08 from A & A Windows for work at Lillie B. Haynes – (final balance invoice) in the amount of $10,049.73.
8. An Invoice #000184534 dated 12/21/08 from Emcor Services (NE Mechanical) for work for the high school HVAC in the amount of $5,910.30. Mr. Biega explained the lateness of this invoice was due to him investigating where this time and money was spent. He said that this was for communication issues and that the time spent was to trace and pull wires and that he had identified the number of hours spent on each on the invoice. He said that his concern was that there was a lot of money spent on tracing the wires and that it was difficult to follow in the steel as the problem was found to be in the south gym area. Emcor could not get up high enough to follow the wires.
Mr. Burkhardt asked Mr. Biega if they should pay this now or wait for him to speak with Shepherd Steel. Mr. Biega suggested that they pay this and said that he would go back after the contractor, Shepherd Steel as the problem was found in the south gym area.
Mr. Sullivan asked Mr. Biega if he would have trouble going after Shepherd Steel. Mr. Biega said that he is working with them now.
**MOTION (2) Mr. Melia moved to approve payment of the above listed bills as presented. Mr. Johnson seconded the motion. Vote: 5 – 0 – 0. Motion passed.
5. NEW BUSINESS a. Correspondence Mr. Burkhardt noted the following correspondence: 1. Letter from Kevin Seery, Board of Ed chairman to Paul Formica, First Selectman dated 3/11/08 regarding the bleachers and the gym floor, noting that the Board of Ed had resolved that the bleachers should be replaced with the new code compliant type.
2. Letter from Dave Gugliotti dated 2/26/08 providing estimates: $11,900 to remove and scrap the bleachers in the high school gym or $4,400 to removed the bleachers and put them back once the floor is done under them.
3. Letter from Dave Gugliotti dated 3/18/08 providing additional requested estimates: $8,000.00 to finish the floor under the bleachers on both sides of the gym and $800 for a dumpster is necessary to haul debris from the site.
4. Letter dated 3/11/08 – from O & G Industries, Contract #303, Change Order #3 – received from State - $16,000.00 - Central CT Acoustics.
5. Letter dated 3/19/08 – from Ken Biega, O & G Industries, Progress Report – ELHS Roof Replacement/HVAC Upgrade
b. East Lyme High School Roof and Air Handlers and Lillie B. Haynes School Windows Mr. Burkhardt said that the roof is done and that they are holding around $100,000. They are planning on having an informal meeting next week Tuesday with the Town and the contractor to try to mediate this issue. The Lillie B. Haynes windows are basically done.
Mr. Biega said that they had a close out meeting with the agent and the school system and that they still have a few issues regarding comfort control that have to be worked out to balance the system. The teachers and students also have to get used to the new system and how it works and the ‘feel’ of how air now circulates. He said that the vendor will also be back during the cooling system to do the same balancing of the system. He reported that the unit is installed at the planetarium and that his report includes pictures of the various items that they have been discussing. He also said that they will issue a cost reduction change order – credit for unused allowances (for the roof deck) in the amount of $13,250 to Silktown Roofing and asked that they make a motion to authorize that.
**MOTION (3) Mr. Fisher moved to authorize O & G to issue a cost reduction change order to Silktown Roofing – Credit for unused allowances (roof deck) in the amount of $13,250. Mr. Melia seconded the motion. Vote: 5 – 0 – 0. Motion passed.
c. Discuss East Lyme High School Gym Floor Mr. Burkhardt reported that the floor is done and has the finish coats applied. He said that they have received a letter from the Board of Ed stating that they resolved that they want to replace the bleachers and the entire gym floor and asking the Board of Selectmen to take up this issue and the Town to fund it. In line with this, Mr. Gugliotti has presented estimates to remove and put the bleachers in the trash for $11,900.00 or to temporarily remove and replace the bleachers (when the floor is done) for $4,400.00. He said that he asked Mr. Gugliotti to come this evening so that they could ask him questions and speak with him.
Dave Gugliotti, Gugliotti Assoc., Flooring Contractor said that the bleachers ‘accordion’ out so they can be moved.
Mr. Burkhardt said that he did not have a feel for when The Board of Ed resolution would be put before the Board of Selectmen, Board of Finance or go to a Town Meeting.
Mr. Gugliotti and Mr. Burkhardt agreed that they would need to wait to see what happens so that they would not be ‘double dipping’ the process. There is also a gap in the floor between the old and the new that will be filled and that he can work on.
Mr. Burkhardt suggested that they wait until their next meeting regarding this and that Mr. Gugliotti would do the necessary work in the meantime to make the gap area safe.
Mr. Gugliotti said that he has a contract balance of $7,850 to finish the job from the original contract of $73,000. He asked if they would release the bond and close out the contract and enter a new one with the remaining balance of $7,850 with a new proposal from him. Mr. Biega suggested that in doing this that they also get information from the supplier that the supplies were paid for.
Mr. Burkhardt asked Mr. Gugliotti to explain the type of floor that he has put in as this type of floor (high school gym) does not move whereas the one at the middle school gym does. Mr. Gugliotti said that the flooring is 2¾” wide and is fastened and will not move. It does not need spacing or expansion joints and it should last some 40 to 50 years if not more. He passed out information sheets from the manufacturer to the members.
d. Discuss East Lyme Middle School Gym Floor Mr. Sullivan asked for a review of the Middle School Gym Floor.
Mr. Gugliotti said that there is still the issue with the piece of wood in the middle of the floor that bends upward. He said that they will nail it down so that it will not do this. He explained that the temperature fluctuates which has caused this type of issue with this type of floor, which does move. He added that many coats of polyurethane would also help to keep the moisture from the floor and help with this issue. The proximity to the water and location in an area with a lot of moisture causes this type of thing to happen.
e. Boardwalk Mr. Burkhardt said that there was nothing new to report on the Boardwalk, it is in litigation and is being used by the public. He suggested that this item could be removed from their agenda until such time that it becomes necessary for them to be involved with it again.
6. ITEMS FOR FUTURE AGENDAS There were none at this time.
7. ADJOURNMENT
**MOTION (4) Mr. Melia moved to adjourn the Town Building Committee Regular Meeting of March 20, 2008 at 8:30 PM. Mr. Johnson seconded the motion. Vote: 5 – 0 – 0. Motion passed.
Respectfully submitted,
Karen Zmitruk, Recording Secretary, Pro-Tem
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