Town Building Committee

EAST LYME

TOWN BUILDING COMMITTEE

REGULAR MEETING MINUTES

Thursday, APRIL 17th, 2008

Present:            Gerard Burkhardt, Chairman, Raymond O’Connor, Secretary,

                        Dale Johnson, Andy Resnisky

Also Present:    Corey Nardone, Silver Petrucelli

                        Ken Biega, O & G Industries Project Manager

                        Paul Formica, First Selectman

                        Andrew McKirdy, Ex-Officio, Board of Selectmen

1.     CALL TO ORDER

Chairman Burkhardt called the April 17, 2008 Regular Meeting of the East Lyme Town Building Committee to order at 7:30 PM.

2.     PUBLIC COMMENTS

Mr. Burkhardt called for comments from the public.

There were none.

3.     APPROVAL OF MINUTES – Meeting of March 20, 2008

Mr. Burkhardt called for additions, deletions or corrections to the March 20, 2008 Regular Meeting Minutes of the Town Building Committee.

**MOTION (1)

Mr. Johnson moved to approve the March 20, 2008 Regular Meeting Minutes of the Town Building Committee as submitted.

Mr. Resnisky seconded the motion.

Vote:  4 – 0 – 0.  Motion passed.

4.     OLD BUSINESS

a.     Payment of Bills

Mr. Burkhardt reviewed the following bills:

1.      Invoice #08-180, dated 3/31/08 from Silver Petrucelli for professional design services for work period 11/30/07-3/31/08 - completion of the High School HVAC and roof project in the amount of $1,468.00.

2.      Invoice #30-608555 dated 3/12/08 from Crest Graphics for copies of specs for the roofing project in the amount of $40.57.

**MOTION (2)

Mr. Resnisky moved to approve payment of the above listed bills as presented.

Mr. Johnson seconded the motion.

Vote:  4 – 0 – 0.  Motion passed.

5.     NEW BUSINESS

a.     Correspondence

Mr. Burkhardt noted the following correspondence:

1.      Copy of a letter dated 3/27/08 from the State of Connecticut Dept. of Ed to Paul Smotas stating that Change Order #3 in the amount of $1541 to repair water damage is ineligible.

2.      Fax dated 4/3/08 from the Bond Exchange regarding a General Status Inquiry re: Gugliotti Assoc. on the completion of their $72,700 contract.

3.      Fax dated 3/21/08 from Action Floors to Dave Gugliotti re: the school gym floor and the design of it which is to have zero movement requiring no expansion area.

4.      Letter dated 3/25/08 to Jerry Burkhardt from O & G Industries requesting a signature on Action Air Change Order #3 for Contract No. 302.

5.      Proposal dated 3/18/08 from Gugliotti Assoc., Inc. regarding the bleachers and the two (2) estimates and methods of doing them; one not to exceed $4,400, one $8000 and $800 for a dumpster if one is needed.

6.      Email dated 3/31/08 to Jerry Burkhardt from Tom Cataldi of Pioneer Athletics in CT, seeking to provide him with a quote on replacement of the gym wall pads.

7.      Copy of a letter dated 4/7/08 from Jason Lathrop to Don Meltabarger regarding a $6,200 estimate to remove and dispose of the bleachers.

8.      Letter dated 3/26/08 from Silver Petrucelli Assoc. regarding Change Order #4 – a details proposal re: Planetarium HVAC Alteration, part of HS Roof Replacement Project.

b.     East Lyme High School Roof and Air Handlers and Lillie B. Haynes School Windows

Mr. Burkhardt said that the roof is done. The HVAC is complete except for the final commissioning of the cooling system which will be done later in the summer. The final integration of the control system is awaiting a final PO.

c.      Discuss East Lyme High School Gym Floor

Mr. Burkhardt reported that the floor is done and has the finish coats applied. He said that the rest of the floor project is on hold until the Town Meeting is held regarding the replacement of the bleachers as new bleachers have to be put before the townspeople at a Town Meeting.

d.     Discuss East Lyme Middle School Gym Floor

Mr. Burkhardt said that there is a problem with the center boards rising upward and that Mr. Gugliotti, the flooring contractor will refasten them. Due to the issue of moisture, there is a meeting scheduled for Saturday, April 26, 2008 with Friar & Assoc., the Town Building Committee and the School administration to discuss an additional heating system to remove the moisture.

Mr. Biega and Mr. Nardone presented change order No. 4 – from Silver Petrucelli in the amount of $2,416.50 for engineering services in replacement of DX-5 serving the Planetarium.

**MOTION (3)

Mr. O’Connor moved to approve Change Order #4 to Silver Petrucelli in the amount of $2,416.50 for engineering services in replacement of DX-5 serving the Planetarium.

Mr. Johnson seconded the motion.

Vote: 4 – 0 – 0.  Motion passed

e.     Boardwalk

Mr. Burkhardt said that there was nothing new to report on the Boardwalk, it is in litigation and is being used by the public.

Mr. Burkhardt suggested that this item could be removed from their agenda until such time that it becomes necessary for them to be involved with it again.

6.     ITEMS FOR FUTURE AGENDAS

There were none at this time.

7.     ADJOURNMENT

**MOTION (4)

Mr. Resnisky moved to adjourn the Town Building Committee Regular Meeting of April 17, 2008 at 8:17 PM.

Mr. Johnson seconded the motion.

Vote:  4 – 0 – 0.  Motion passed.

Respectfully submitted,

Karen Zmitruk,

Recording Secretary, Pro-Tem