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Town Building Committee Regular Meeting Minutes May 15, 2008
Present: Gerard Burkhardt Abe Fisher Raymond O’Connor Dale Johnson Rob Sullivan Andrew Resnisky John Melia
Present: for Executive Session: Paul Freeman, Assistant Superintendent of Schools Don Meltabarger, School Business Manager Andy McKirdy, Deputy First Selectman Kevin Seery, Chairman, Board of Education Robert Gadbois
1. CALL TO ORDER
Chairman Burkhardt called the Town Building Committee Regular Meeting of May 15, 2008 to order at 7:30 p.m.
2. EXECUTIVE SESSION – POTENTIAL LITIGATION.
MOTION: Mr. Melia moved to go into Executive Session at 7:31 p.m. for the purpose of discussing pending litigation. Seconded by Mr. Fisher. (7-0) Unanimous
MOTION: Mr. Fisher moved to go out of Executive Session at 8:45 p.m. Seconded by Mr. Melia. (7-0) Unanimous
MOTION: Mr. Melia moved to approve the Application and Certificate for Payment No. 9 from Silktown Roofing, Inc. dated April 12, 2008 in the amount of $132,211.23, contingent on the parties to the litigation entering into a settlement agreement as to the pending gym floor litigation. Seconded by Mr. Fisher. (7-0) Unanimous.
3. PUBLIC COMMENTS
Robert Gadbois of 358 Boston Post Road stated at a recent Board of Finance Meeting he spoke to First Selectman Paul Formica who informed him he did not feel the bleachers should be replaced.
4. APPROVAL OF MINUTES
Mr. Burkhardt asked for additions, corrections or deletions to the Town Building Committee Special Meeting Minutes of April 17, 2008.
MOTION: Mr. Johnson moved to approve the Town Building Committee Special Meeting Minutes of April 17, 2008, as presented. Seconded by Mr. Resnisky. Mr. Melia and Mr. Fisher abstained from voting. (5-0-2) Motion carried.
5. OLD BUSINESS
a. Payment of Bills.
1. Bill from the Recording Secretary for secretarial services for the Town Building Committee from April 29, 2008 to May 13, 2008 for a total of 1.5 hours.
2. Bill No. 39800 from Waller, Smith & Palmer, P. C., dated April 7, 2008 regarding High School Gym Floor in the amount of $732.
MOTION: Mr. Melia moved to pay the above bills. Seconded by Mr. O’Connor. (7-0) Unanimous.
6. NEW BUSINESS
a. Correspondence.
1. May 8, 2008 notice from O & G that Change Order No. 4 was submitted to the State of Connecticut.
2. Substantial Completion document for Silktown Roofing and Twenty-Year Warranty. There was a general consensus that the Chairman be authorized to sign off on this document when it is appropriate.
b. East Lyme High School Roof and Air Handlers and Lillie B. Haynes School Windows. Mr. Burkhardt reported the Lillie B. Haynes School window project has been completed.
Mr. Burkhardt reported a meeting will be held on the commissioning of air handlers. Mr. Biega stated now that the warmer season is upon us, we need to do additional testing on the equipment. There are additional punch list items to be completed. There are chiller control issues and noise.
Mr. Burkhardt spoke to a representative of ARMARK, and it was indicated to him that all will be discussed at a meeting on May 16.
SNE will be the contractor to consolidate the controls into one system. We do not have a signed contract yet. Mr. Sullivan suggested assuring that the price on the contract is held.
c. East Lyme High School Gym Floor. Mr. Burkhardt reported a Town Meeting was held on May 12. An item on the agenda was to provide new bleachers in the north gym at the High School. This item was not approved. Mr. Burkhardt stated removal and replacement of the old bleachers to replace the floor under was not cost effective, may damage the bleachers when they are moved, and was not authorized by the previous town meeting as the floor under did not show any signs of damage.
MOTION: Mr. Melia moved that the bleachers in the High School gym not be removed, and that the floors under the bleachers not be replaced. Seconded by Mr. O’Connor. In Favor: Burkhardt, Melia, Johnson, O’Connor, Resnisky, and Fisher. In Opposition: Sullivan. (6-1) Motion carried.
Mr. Burkhardt stated there will be no gap. Each board will be clipped and bolted on to the concrete floor. The entire playing surface will be replaced. Excess material will be stored in the school.
Mr. Seery stated there was a unanimous consensus of the Board of Education that the entire High School gym floor be replaced.
Mr. Freeman reported the Superintendent of Schools and Administration agreed the entire High School gym floor should be replaced.
Mr. Sullivan agreed with the Board of Education that the entire High School gym floor should be replaced.
Mr. O’Connor stated this Committee has seen photos shown by Corey Nardone of another school’s gym floor where the bleachers were not replaced, and it looked fine. He felt if the bleachers were taken out, the chances of placing them back in tact are slim.
d. East Lyme Middle School Gym Floor. A meeting was held in Mr. Freeman’s office to discuss ways to repair the Middle School gym floor. The architect Friar Associates was present and agreed to study the recommendation of EMCORE, a local mechanical contractor. Mr. Freeman stated he has given a copy of the request to the engineers, but to date has received no response. EMCORE recommended a new boiler in the Middle School to take care of the humidity level on the gym floor. Mr. Sullivan agreed to become involved with this project.
e. Boardwalk. There was nothing new to report on the boardwalk.
7. ITEMS FOR FUTURE AGENDAS There were no new agenda items requested.
8. ADJOURNMENT
MOTION: Mr. Melia moved to adjourn the Town Building Committee Regular Meeting of May 15, 2008 at 8:20 p.m. Seconded by Mr. O’Connor. (7-0) Unanimous.
Respectfully submitted, Frances Ghersi, Recording Secretary
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