Town Building Committee

Regular Meeting Minutes

July 18, 2008

Present:         Gerard Burkhardt

                        Abe Fisher

                        Raymond O’Connor

                        Dale Johnson

                        John Melia

1.  CALL TO ORDER

            Chairman Burkhardt called the Town Building Committee Regular Meeting of July 18, 2008 to order at 7:30 p.m.

2.  PUBLIC COMMENTS

            There were no public comments.

3.  APPROVAL OF MINUTES

             Mr. Burkhardt asked for additions, corrections or deletions to the Town Building Committee Regular Meeting Minutes of June 19, 2008.

MOTION:        Mr. O’Connor moved to approve the Town Building

                        Committee Regular Meeting Minutes of June 19,

                        2008, as presented.  Seconded by Dale Johnson.

                        Mr. Melia abstained from voting. (4-0-1) Motion carried.

4.  OLD BUSINESS

a. Payment of Bills.

1.  Bill from the Recording Secretary for secretarial services for the Town Building Committee from June 19, 2008 to July 3, 2008 for a total of 3 hours.

2.  Bill from Waller, Smith & Palmer, P.C., dated July 14, 2008, for legal services for the High School gym floor in the amount of $1,089.

3.  Invoice No. 0002027, dated June 23, 2008, from Fuss & O’Neill for consulting services for the East Lyme High School gym floor through May 24, 2008, in the amount of $489.54.

4.  Statement No. 1244, dated June 20, 2008, from Silver Petrucelli & Associates, Inc. in the amount of $2,606.96.

MOTION:        Mr. O’Connor moved to pay the above bills.

                        Seconded by Mr. Melia.  (5-0) Unanimous.

5.  NEW BUSINESS

a.      Correspondence.

            1.  Proposal dated July 11, 2008 from ServiceMaster for general cleaning of bleacher wheels and scuff marks on the floor in East Lyme High School gym.

            2.  Proposal dated May 16, 2008 from SNE Building Systems for automatic temperature control system upgrade.

            3.  Copy of letter dated June 20, 2008 from Anna M. Johnson, Director of Finance, to Attorney Edward B. O’Connell, regarding Silktown Roofing final payment for East Lyme High School roof project.

            4.  Letter dated June 23, 2008 from Edward B. O’Connell of Waller, Smith & Palmer, P.C., regarding East Lyme High School gym floor settlement.

            5.  Copy of letter dated June 23, 2008 from Edward B. O’Connell of Waller, Smith & Palmer, regarding East Lyme High School gym floor settlement.

            6.  Copy of Settlement Agreement and General Release of All Claims between the Town of East Lyme and Silktown Roofing, Inc., dated May 29, 2008.

            b. East Lyme High School Roof and Air Handlers and Lillie B. Haynes School Windows. 

            Mr. Burkhardt reported the Lillie B. Haynes School windows and the High School roof project have been completed.

            Work is being done to reduce the noise from the air handlers. 

            c. East Lyme High School Gym Floor.     Mr. Burkhardt reported the East Lyme High School gym floor has been completed.  The contract has been signed for the padding on the east and west side.  The work is expected to be completed before school starts.

            He informed the Committee the bleacher wheels need to be cleaned.  Each section has 8-10 sets of wheels.  He spoke to ARAMACK and they are unable to do the work.  He received a bid from ServiceMaster in the amount of $3,675.

MOTION:        Mr. Johnson moved to authorize the Chairman to

                        contract ServiceMaster to clean the bleacher

                        wheels and scuff marks at the High School gym

                        floor for $3,675.  Seconded by Mr. Melia.  (5-0)

                        Unanimous.

            d. East Lyme Middle School Gym Floor.  Mr. Burkhardt reported Gugliotti Associates Incorporated has refastened the gym floor.

            e. Town Building Committee Policy for Building Projects Valued at Less Than $100,000.    There was a general consensus of the Committee that this was a good idea.

6.  ITEMS FOR FUTURE AGENDAS   There were no items for the next agenda.

7.  ADJOURNMENT

MOTION:        Mr. O’Connor moved to adjourn the Town Building                

                        Committee Regular Meeting of July 18, 2008

                        at 8:00 p.m.  Seconded by Mr. Melia.  (5-0) 

                        Unanimous.

                                                Respectfully submitted,

                                                Frances Ghersi, Recording Secretary