Town Building Committee

Regular Meeting Minutes

August 21, 2008

Present:         Gerard Burkhardt

                        Abe Fisher

                        Raymond O’Connor

                        Dale Johnson

Also Present:            Ken Biega, Project Manager

                        Robert Kleinhans, Deputy First Selectman, ex officio

1.  CALL TO ORDER

            Chairman Burkhardt called the Town Building Committee Regular Meeting of August 21, 2008 to order at 7:45 p.m.

2.  PUBLIC COMMENTS

            There were no public comments.

3.  APPROVAL OF MINUTES

             Mr. Burkhardt asked for additions, corrections or deletions to the Town Building Committee Regular Meeting Minutes of July 18, 2008.

MOTION:        Mr. Johnson moved to approve the Town Building

                        Committee Regular Meeting Minutes of July 18,

                        2008, as presented.  Seconded by Mr. O’Connor.

                        (4-0) Unanimous.

4.  OLD BUSINESS

a. Payment of Bills.

1.  Bill from the Recording Secretary for secretarial services for the Town Building Committee from July 18, 2008 to August 13, 2008 for a total of 2.5 hours.

2.  Invoice No. M571450, dated July 11, 2008 from ARAMARK Education for commissioning services for East Lyme High School roofing and HVAC upgrades in the amount of $13,550.

3.  Invoice No. M575218, dated August 5, 2008 from ARAMARK Education for commissioning services for East Lyme High School roof and HVAC upgrades in the amount of $1,875.

4.  Application No. 10 from Action Air Systems, Inc. for East Lyme High School project for period through July 31, 2008 in the amount of $89,278.85.  Mr. Biega recommended that this application be reduced to $45,000 in order to hold a retainage.

5.  Application No. 00008 from O& G Industries, Inc. construction management for the East Lyme High School roof and HVAC project for period to July 31, 2008 in the amount of $2,415.

MOTION:        Mr. O’Connor moved to pay the above bills

                        as presented, except that the Action Air

                        Systems, Inc. bill be reduced to $45,000.

                        Seconded by Mr. Johnson.  (4-0) Unanimous.

5.  NEW BUSINESS

a.      Correspondence.

            1.  Request from The Hartford regarding Silktown Roofing.  Mr. Biega agreed to take care of this request.

            2.  Letter dated June 2, 2008 from George Semenec, Architect of the Bureau of School Facilities of the State Department of Education, regarding Change Order No. 4 at the High School and response dated August 4, 2008 from Ken Biega.

            3.  Statement from the Connecticut State Department of Education, dated July 21, 2008, regarding eligible costs for the Lillie B. Haynes window project.  The total eligible project cost is $210,995.  The eligible grant amount withheld pending audit is $3,259.

            4.  E-mail from Corey Nardone dated August 18, 2008, regarding Change Order from Action Air.

            5.  E-mail from Don Meltabarger, regarding an outstanding invoice from Fuss & O’Neill in the amount of $645.96.

            b. East Lyme High School Roof and Air Handlers and Lillie B. Haynes School Windows.  Mr. Biega reported Action Air has some change orders.  A meeting will be held to finalize the project. 

            Mr. Biega presented Committee members with e-mail from James R. Peckingham of Silver/Petrucelli & Associates.  After review of the change order, Mr. Peckingham feels the piping to the RTU-6 is a fair and reasonable request.

MOTION:        Mr. O’Connor moved to approve the Change Order

                        for the High School roof and air handler project to

                        Action Air in the amount of $9,932 for piping work

                        to the RTU-6.  Seconded by Mr. Fisher.  (4-0)

                        Unanimous.

            Mr. Biega reported the chiller is very noisy.  It can be tested for a cost of $752 or a sound kit may be purchased from the manufacturer for a cost of $12,989.13.  Mr. Burkhardt asked how well the manufacturer’s sound kit works?  Mr. Biega agreed to obtain data on the test kit.

MOTION:        Mr. O’Connor moved to authorize Action Air

                        to install a sound attenuator test piece for

                        the East Lyme High School chiller for an

                        amount not to exceed $1500.  Seconded by

                        Mr. Johnson.  (4-0) Unanimous.

            c. East Lyme High School Gym Floor. Mr. Burkhardt reported to the Committee that he did not sign a contract with ServiceMaster to clean the bleacher wheels and scuff marks at the High School gym floor.  Another quote will be requested.

MOTION:        Mr. Johnson moved to authorize the Chairman to

                        enter into a contract with an acceptable bidder

                        to clean the bleacher wheels and scuff marks at

                        the High School gym floor.  Seconded by Mr. Fisher. 

                        (4-0) Unanimous.

            d. East Lyme Middle School Gym Floor.  Mr. Biega agreed to meet with the control representatives to discuss humidity.

6.  ITEMS FOR FUTURE AGENDAS   There were no items for the next agenda.

7.  ADJOURNMENT

MOTION:        Mr. O’Connor moved to adjourn the Town Building                

                        Committee Regular Meeting of August 21, 2008

                        at 8:40 p.m.  Seconded by Mr. Johnson.  (4-0) 

                        Unanimous.

                                                Respectfully submitted,

                                                Frances Ghersi, Recording Secretary