Town Building Committee

Regular Meeting Minutes

September 18, 2008

Present:         Gerard Burkhardt

                        Abe Fisher

                        Raymond O’Connor

                        Dale Johnson

                        Robert Sullivan

                        Andrew Resnisky

Also Present:            Paul Freeman

                        Don Meltabarger

1.  CALL TO ORDER

            Chairman Burkhardt called the Town Building Committee Regular Meeting of September 18, 2008 to order at 7:35 p.m.

2.  PUBLIC COMMENTS

            There were no public comments.

3.  APPROVAL OF MINUTES

             Mr. Burkhardt asked for additions, corrections or deletions to the Town Building Committee Regular Meeting Minutes of August 21, 2008.

MOTION:        Mr. Johnson moved to approve the Town Building

                        Committee Regular Meeting Minutes of August 21,

                        2008, as presented.  Seconded by Mr. Fisher.

                        Messrs. Resnisky and Sullivan abstained from voting.

                        (4-0-2) Motion carried.

4.  OLD BUSINESS

a. Payment of Bills.

1.  Bill from the Recording Secretary for secretarial services for the Town Building Committee from August 21, 2008 to September 17, 2008, for a total of 3 4/6  hours.

2.  Invoice No. 20198, dated September 8, 2008, from SNE Building Systems, Inc. to upgrade existing Network 8000 system to new I/A system at East Lyme High School in the amount of $24,800.  Mr. Burkhardt recommended keeping some for retainage and paying $22,000.

3.  Invoice No. 0002174, dated July 21, 2008, from Fuss & O’Neill for consulting work on the East Lyme High School gym floor in the amount of $1,135.50.  This bill includes outstanding Invoice No. 0001818, dated May 21, 2008 in the amount of $645.96.

4.  Invoice No. 08-605, dated August 31, 2008, from Silver/Petrucelli + Associates for professional design services on the roof replacement and HVAC Upgrade at East Lyme High School in the amount of $2,416.50.

MOTION:        Mr. O’Connor moved to pay the above bills

                        as presented, except that the SNE Building

                        Systems bill be reduced to $22,000.

                        Seconded by Mr. Resnisky.  (6-0) Unanimous.

5.  NEW BUSINESS

a.      Correspondence.

            1.  Copy of e-mail dated September 15, 2008 to Ken Biega, regarding noise from the chiller at East Lyme High School from David A. Collings, PE.

            b. East Lyme High School Roof and Air Handlers and Lillie B. Haynes School Windows.  Mr. Burkhardt reported the high school roof work and gym floor have been completed.

            The chiller was installed underneath a classroom and is generating some noise.  An acoustical treatment was tried with no success.  The manufacturer has offered a sound proofing kit with no guarantees.  It is felt that additional assistance is needed.  David A. Collings, PE has submitted a quote for consulting services for an amount not to exceed $1500.  An option that has been suggested is moving the classroom.

MOTION:        Mr. Johnson moved to authorize the Chairman to

                        obtain a consultant’s opinion on how to attenuate the

                        noise from the chiller for an amount not to exceed

                        $1500.  Seconded by Mr. Fisher.  (6-0) Unanimous.

            c. East Lyme High School Gym Floor. Mr. Burkhardt reported to the Committee that another quote will be requested to clean the bleacher wheels and scuff marks at the East Lyme High School gym floor.

            Mr. Sullivan reported the High School gym floor looked much better recently than it did during the summer.  He informed the Committee that a meeting was held last week.  NE Mechanical discussed putting in a monitoring system in both gyms.  Mr. Sullivan stated they are looking at scopes and will bring information in by the next meeting of this Committee.

            d. East Lyme Middle School Gym Floor.  Mr. Freeman reported a meeting was held last week.   The history of the Middle School gym floor is being looked at.  There was discussion on the roof top HVAC units.

            Mr. Sullivan considers the computer room HVAC unit oversized  It is pulling in outside air and not dehumidifying properly.   Scopes are being reviewed with the engineer to determine what is the best way to solve this problem.  The units may need to be replaced.  The room is cold and humid. This is in addition to the gym HVAC units.

            Possible solutions include adding a boiler or dehumidifying the space.  It may be less expensive to replace the units.  He felt this is a design issue based on the assumptions the engineers have made.  There are four or five different scopes.  Mr. Burkhardt stated the school will have to request the funding if the school board feels a fix is needed.

            He stated on the first day of school the Middle School gym floor was worse than he had ever seen it. 

            Mr. Fisher suggested shutting off one unit servicing the gym and adding ducting as necessary to let the one unit service both sides.

            Mr. Sullivan felt the controls in the school have not been running properly.  Mr. Freeman stated NE Mechanical has agreed to adjust the system. 

            Mr. Sullivan stated some things were done in an effort to save on the cost of oil.  He felt it is necessary to run the systems correctly to protect the product, rather than saving money.  He agreed to have scopes and pricing information by the next meeting of this Committee.

6.  ITEMS FOR FUTURE AGENDAS   There were no items for the next agenda.

7.  ADJOURNMENT

MOTION:        Mr. O’Connor moved to adjourn the Town Building                

                        Committee Regular Meeting of September 18, 2008

                        at 8:10 p.m.  Seconded by Mr. Fisher.  (6-0) 

                        Unanimous.

                                                Respectfully submitted,

                                                Frances Ghersi, Recording Secretary