Town Building Committee
Regular Meeting
November 15, 2007
Present: Gerard Burkhardt
Abe Fisher
Raymond O’Connor
Andrew Resnisky
William Rigdon
John Melia
Dale Johnson
Also Present: Ken Biega, O & G Industries, Inc.
Corey Nardone
Don Meltabarger
Rob Sullivan
1.1. 1. CALL TO ORDER
Chairman Burkhardt called the Town Building Committee Regular Meeting of November 15, 2007 to order at 7:30 p.m.
2. APPROVAL OF MINUTES
Mr. Burkhardt asked for additions, corrections or deletions to the Town Building Committee Regular Meeting Minutes of October 18, 2007.
MOTION: Mr. Rigdon moved to approve the Town Building
Committee Regular Meeting Minutes of October 18,
2007, as presented. Mr. O’Connor and William
Rigdon abstained from voting. Seconded
by Mr. Melia. (5-0-2) Motion carried.
3. OLD BUSINESS
a. Payment of Bills.
1. Invoice No. 07-675, dated October 31, 2007 from Silver/Petrucelli + Associates for professional design services for East Lyme High School roof replacement and HVAC upgrade in the amount of $3,029.15.
2. Application and Certificate for Payment No. 007 from A & A Window Products, Inc. for window replacement at Lillie B. Haynes in the amount of $20,034.90. This Certificate for Payment was certified by the architect.
3. Bill from substitute Recording Secretary for 4 ½ hours of secretarial work for the Town Building Committee from October 18 to October 23, 2007.
4. Application and Certificate for Payment No. 00006 from O & G Industries, Inc. in the amount of $23,594.
5. Application and Certificate for Payment No. 6 from Action Air Systems, Inc. for the East Lyme High School project in the amount of $78,963.67. This Application and Certificate for Payment has been certified by the architect.
6. Application and Certificate for Payment No. 6 from Silktown Roofing, Inc. for the East Lyme High School project in the amount of $20,000. This Application and Certificate for Payment has been certified by the architect.
7. Invoice No. M536715, dated October 17, 2007 for Commissioning Services for the East Lyme High School roofing and HVAC upgrades in the amount of $3,325.
8. Bill dated October 9, 2007 from Waller, Smith & Palmer, P. C. for professional services for the High School gym floor matter in the amount of $1,245.
9. Invoice dated November 8, 2007 from Gugliotti Associates Incorporated for operations performed from November 5 to November 8, 2007 for the East Lyme High School gymnasium water damage in the amount of $4,250.
10. Invoice No. 15836, dated October 11, 2007 from Mystic Air Quality Consultants, Inc. for East Lyme High School north gym in the amount of $1,253.75.
11. Invoice No. 9081, dated November 4, 2007 from Hunter Electric for electrical work in East Lyme High School north gym in the amount of $693.
12. Invoice No. 21527, dated October 29, 2007, from Special Testing Laboratories, Inc. for acoustic insulation and pull test at East Lyme High School north gym in the amount of $315.
MOTION: Mr. O’Connor moved to pay the above bills.
Seconded by Mr. Melia. (7-0) Unanimous.
4. NEW BUSINESS
a. Correspondence.
1. Letter dated October 26, 2007 from the State of Connecticut, Department of Education, regarding Lillie B. Haynes Elementary School Change Order No. 3 for a manual crank.
2. Letter dated October 31, 2007 from State of Connecticut, Department of Education, regarding East Lyme High School Project.
3. Letter dated November 8, 2007 from Shepard Steel Co., Inc., regarding East Lyme High School cooling tower.
4. Letter dated November 8, 2007 from Shepard Steel Co., Inc., regarding East Lyme High School RTU support for the gym.
5. FAX Letter dated November 13, 2007 from Mystic Air Quality Consultants, Inc. regarding indoor air quality sampling quotation for East Lyme High School.
b. East Lyme High School Roof and Air Handlers and Lillie B. Haynes School Windows. Mr. Burkhardt reported he had a walk through of the roof with the manufacturer, Silktown, O & G and the architects. There are punch list items that need to be taken care of.
Mr. Biega reviewed East Lyme High School Roof Replacement/HVAC Upgrade Monthly Progress Report No. 6, dated October 2007. The roof replacement is 99% complete. The HVAC upgrade is 95% complete. Construction funds available are $223,649. Project funds available are $692,585.
Shepard Steel requests a change order to furnish and install additional web stiffeners for the cooling tower, to furnish and install 31 channels for RTU-7, 8 and 9 at the gym and Action Air requests a change order to remove and replace RTU-5.
MOTION: Mr. Johnson moved to approve change orders to
Shepard Steel to furnish and install additional
web stiffeners for the cooling tower,and
to furnish and install 31 channels for RTU-7,
8 and 9 at the south gym and to Action Air to remove
and replace RTU-5. Seconded by Mr. Fisher.
(7-0) Unanimous
Mr. Nardone reported the commissioning and testing is being done on the mechanicals. There are approximately thirty punch list items.
Mr. Burkhardt reported the Central Office controls the HVAC system by computer. The heating system is being fine tuned. The air conditioning will be fine tuned next year.
The change order for the mechanical cranks for the windows at Lillie B. Haynes has not been installed. Mr. Nardone stated approval has been received. A purchase order has been issued. Delivery is expected within six weeks.
c. Discuss East Lyme High School Gym Floor. Mr. Burkhardt reported he presented the gym floor plan to the Board of Education on November 13. The gym floor has the potential to go into litigation. Mr. Burkhardt spoke to Town Attorney and Silktown. The asbestos consultant has said that we should not remove the floor until the state approves the plan he will submit. We expect a letter from the state next week.
Mr. Burkhardt reported the floor is being dried. All areas that will not be replaced have been sanded. Approximately six thousand square feet will be replaced.
Silver/Petrucelli + Associates will prepare the technical specifications. The Board of Education and Town Attorney feel the bids we have received are adequate.
d. Boardwalk. Mr. Johnson reported on a loose sailboat near the Boardwalk.
e. Schedule of Town Building Committee 2008 Meeting Dates. Chairman Burkhardt asked Committee members if they were satisfied with meeting on the third Thursday of each month at 7:30 p.m.
MOTION: Mr. Melia moved to schedule the Town Building Committee
2008 meeting dates on the third Thursday of each month
at 7:30 p.m. at East Lyme Town Hall, providing there is no
conflict with a holiday. Seconded by Mr. O’Connor. (7-0)
Unanimous.
5. ITEMS FOR FUTURE AGENDAS There were no future agenda items discussed.
Mr. Burkhardt reported Gilman Gunn, Jr. passed away. There will be a Memorial Service for him on Friday. He was Chairman of this Committee for many years.
6. ADJOURNMENT
MOTION: Mr. Melia moved to adjourn the Town Building
Committee Regular Meeting of November 15, 2007
at 8:30 p.m. Seconded by Mr. O’Connor. (8-0)
Unanimous.
Respectfully submitted,
Frances Ghersi, Recording Secretary