Town Building Committee
Regular Meeting
December 20, 2007
Present: Gerard Burkhardt
Abe Fisher
Raymond O’Connor
William Rigdon
John Melia
Dale Johnson
Also Present: Ken Biega, O & G Industries, Inc.
Michael Schultz
Rob Sullivan
1. CALL TO ORDER
Chairman Burkhardt called the Town Building Committee Regular Meeting of December 20, 2007 to order at 7:30 p.m.
2. APPROVAL OF MINUTES
Mr. Burkhardt asked for additions, corrections or deletions to the Town Building Committee Regular Meeting Minutes of November 15, 2007.
The following correction was noted: On page 2, the first sentence in item 6 to be revised as follows: “Application and Certificate for Payment No. 6 from Silktown Roofing, Inc. for the East Lyme High School project in the amount of $22,000.”
MOTION: Mr. Johnson moved to approve the Town Building
Committee Regular Meeting Minutes of November 15,
2007, as amended. (6-0) Unanimous
3. OLD BUSINESS
a. Payment of Bills.
1. A bill was received from the Recording Secretary for 4 2/3 hours of secretarial work for the Town Building Committee from November 15, 2007 to December 14, 2007.
2. Invoice #50391128, dated November 28, 2007, from Dryco Northeast, LLC for work to dry out the High School gym floor in the amount of $8,203.
3. Invoice No. 0001121, dated December 6, 2007, from Fuss & O’Neill for professional services through November 24, 2007 in the amount of $5,500.
4. Invoice dated December 18, 2007 from Gugliotti Associates Incorporated for work related to the High School gym floor in the amount of $10,100.00.
5. Invoice No. 07-804, dated November 30, 2007 from Silver/Petrucelli + Associates for professional design services for window replacement at Lillie B. Haynes in the amount of $75.
6. Invoice No. 07-774, dated November 30, 2007 from Silver/Petrucelli + Associates for professional design services for roof replacement and HVAC upgrade at East Lyme High School in the amount of $121.15.
7. Invoice No. M543245, dated December 7, 2007 from ARAMARK for professional services for roof replacement and HVAC upgrades at East Lyme High School in the amount of $2,600.
8. Application dated November 30, 2007 from Shepard Steel Co., Inc. for the cooling tower and air handler for the roof at East Lyme High School in the amount of $14,887.45.
9. Application and Certificate for Payment for period to November 30, 2007 from Central Connecticut Acoustics, Inc. for replacement of ceilings at East Lyme High School in the amount of $25,700.29
10. Application No. 00007 for period to November 30, 2007 from O & G Industries, Inc. for construction management services for roof replacement and HVAC upgrades at East Lyme High School in the amount of $21,830.
MOTION: Mr. O’Connor moved to pay the above bills.
Seconded by Mr. Melia. (6-0) Unanimous.
Application and Certificate for Payment No. 7 was received from Action Air Systems, Inc. for period to November 30, 2007 for work at East Lyme High School. Mr. Biega reported there are still items that need to be corrected.
MOTION: Mr. O’Connor moved to approve Application
and Certificate for Payment No. 7, for period
to November 30, 2007 from Action Air Systems, Inc.,
in the amount of $15,409, subject to approval
by the Town Building Committee Chairman.
Seconded by Mr. Melia. (6-0) Unanimous.
4. NEW BUSINESS
a. Correspondence.
1. Copy of letter to Esther Williams, Town Clerk, from the Chairman of this Committee, regarding 2008 Town Building Committee schedule of meeting dates.
2. Change Order for Central Connecticut Acoustics, Inc. for time and material for replacing sheetrock in the Media Center. This change order was given to Mr. Biega.
3. Memo dated November 19, 2007 from Esther Williams, Town Clerk, reminding this Committee that meetings of government agencies are to be public.
4. Memo dated December 4, 2007 from Esther Williams, Town Clerk, regarding records disposal.
5. Change Order for relocating the sprinkler pipe. This change order was given to Mr. Biega.
6. Memo from Anna Johnson, Finance Director, regarding 2008-2009 Town Building Committee budget. There was a general consensus of the Committee that the Town Building Committee budget be submitted in the amount of $1400.
7. Engineer’s Field Report from Silver/Petrucelli + Associates, regarding punch list items for the HVAC at East Lyme High School.
8. Request for material payments to Action Floor Systems, LLC, jointly with Gugliotti Associates.
9. Letter dated November 19, 2007 from Stephen W. Connelly of Fuss & O’Neill to Mr. Burkhardt , regarding procedure for wooden floor removal at East Lyme High School gym and enclosing work procedure for the removal of damaged wooden floor and replacement with new wood flooring.
10. Letter dated November 19, 2007 from Stephen Connelly of Fuss & O’Neill, regarding plan of wooden floor removal associated with East Lyme High School gym floor.
11. Copy of letter dated November 21, 2007 to Stephen W. Connelly of Fuss & O’Neill from Ronald Skomro of the State of Connection Department of Public Health, regarding East Lyme High School gym floor.
b. East Lyme High School Roof and Air Handlers and Lillie B. Haynes School Windows. Mr. Biega reported Action Air is the primary contractor for the High School roof and HVAC. Aramark is the Commissioning Agent. Mr. Biega is working with Action Air to rectify issues.
Mr. Biega reviewed O & G Monthly Progress Report No. 7. Construction funds available $224,572 and project funds available $693,508.
Mr. Biega reported there are two computers one for the newer section of the building and one for the older section of the building. It will cost $15,000 per unit to change this. Mr. Burkhardt asked for a firm estimate on this cost. Mr. Rigdon felt the objective should be to have one common system.
Mr. Burkhardt reported there is roof ponding near the planetarium. Mr. Biega agreed to continue to alleviate this problem.
Mr. Burkhardt reported the window operators need to be taken care of. The stops for the pull out windows in the corridors also need to be taken care of. Mr. Biega will request that this work be done during Christmas break from school.
c. Discuss East Lyme High School Gym Floor. A contract was signed with Gugliotti Associates to replace approximately 6,000 square feet of the gym floor. Dryers have been in the gym for two months. There has been a delay on the availability of the wood. No. 1 grade wood is being purchased. The material is expected to arrive on January 3, 2008. It will take a week for the wood to acclimate to our climate. It will then take a week to install the new floor and two weeks to put the finish on. It is estimated that the floor will be completed by the end of January. Mr. Johnson asked if there may be odor when finishing the floors? Mr. Burkhardt replied the doors are sealed with plastic. Mr. O’Connor felt the new floor finishes do not have an odor problem. Mr. Burkhardt agreed to check with the contractor.
d. Boardwalk. There was nothing new to report on the boardwalk.
e. Budget 2008/2009. Mr. Burkhardt reported this Committee has been requested to submit its budget with no increase.
MOTION: Mr. Johnson moved to submit the Town Building
Committee Operating Budget for 2008-2009 in
the amount of $1400. Seconded by Mr. Fisher.
(6-0) Unanimous.
5. ITEMS FOR FUTURE AGENDAS There were no future agenda items discussed.
Mr. Schultz was given an update on the gym floor.
Mr. Sullivan stated he was disappointed that the gym floor has taken so long. He recommended that in the future the Town consider having Builder’s Risk.
6. ADJOURNMENT
MOTION: Mr. O’Connor moved to adjourn the Town Building
Committee Regular Meeting of December 20, 2007
at 8:40 p.m. Seconded by Mr. Melia. (6-0)
Unanimous.
Respectfully submitted,
Frances Ghersi, Recording Secretary